Working within Events

This page describes how to manage and use events.

Overview

Events in the mobile app work similarly to on a computer with some exceptions.

Mobile users:

are required to go on duty to at least one primary event before using it
who wish to go on duty to multiple events must do so one event at a time
who are System Administrators and manage events have limited tools for this in the mobile app.

It is best practice in the mobile app to only go on duty to the Events with the Positions that you need. Having too many duties may cause confusion and have unintended effects.

Some mobile app users can Create an Event, however may not be able to view or manage them like they could on a computer.

In order to use the app, you'll need to select an event. To do this, use the Go to Event Selection button.

Each section section shows the total number of Events found and list duties in an expandable section. By default these are collapsed and will give you a total positions that you're on duty for or that are available.

green message means on duty, total positions you're on duty for are displayed
red message means off duty, total positions that are available to you are displayed

To expand the section and change these Position(s) use the right arrow .

To collapse them with the down arrow . Unticking them all individually or the All Positions box will put you off duty, which will change the message to red.

Joined Events

If you've already gone on duty to some events this section tells you exactly which and when along with any Position(s) that currently apply.

Active Events

The Active Events screen is whereevents that your account's Position has access can be found (this is controlled by your administrator refer to: Managing Events).

To find an Event, start typing its name into the Search events box. If you don't know the Event's name, ask your System Administrator or Coordinator.

If you're finding the Event you need to work with isn't there, try the Refresh Events button at the bottom of the screen or contact your administrator.

Primary Event

The primary event is the one you have selected, determines where records will be added, is displayed at all times on the top left next to the hamburger menu.

Selecting a new Primary Event (Switching between Events)

To select an Event as a Primary Event:

Go to the Events Selection Screen
Next to the Event you wish to make primary, use the Select button

Joining Events

Navigate to the Events Selection screen
In Joined Events:
1. To select individual duties - Expand, tick the Position(s) that you want to go on duty with (tick 'All Positions' to tick all). Use the Update Duties button at the bottom of the screen OR
2. To select all duties use the Join button. There is no need to update duties when using the Join button as the system does this for you.

Leaving Events

There are two main ways to leave an Event:

Leaving Events Individually, and:
Leaving All Events

Leaving Events Individually

Navigate to the Events Selection screen
In Joined Events, expand, untick the Position(s) you want to go off duty for
Use the Update Duties button at the bottom of the screen

Leaving All Events

To leave all Events:

Navigate to the Events Selection screen
1. Untick All Positions, use the Update Duties button at the bottom of the screen and repeat for all Events OR
2. Use the Leave All Events button at the bottom of the screen

Creating an Event

Some Position(s) allow users to create an Event. Users with this permission will see a Create Event section at the bottom of the screen.

The process is the same as on a computer requiring an Event Title, Event Description, Template and as well as an optional Event Description, Start Date and End Date. Complete the process using the Create button.