# For Agency Coordinators

## Overview

In addition to the standard [Agency User](/modules/vpr/for-agency-users.md) functions, Agency Coordinators are nominated by VPR Coordinators and have permission to [manage agency users](#adding-agency-users), by [adding them](#adding-agency-users-1), [removing them](#removing-agency-users) and [setting agency coordinator privileges](#setting-agency-coordinator-access-privileges).

## Access <a href="#access" id="access"></a>

To access the VPR as an Agency Coordinator your VPR Coordinator needs to enable this either when your Agency User account is created or by upgrading your privileges. Another Agency Coordinator can also grant you access.

## Edit My Agency <a href="#edit-my-agency" id="edit-my-agency"></a>

To edit your agency details:

1. Sign in as an Agency Coordinator
2. Navigate to **My Agency** in the main menu
3. Use the **Edit Agency** button to switch to edit mode\
   ![](/files/c3DiF9Th9A4eBquOX9PM)
4. Make changes as required (note this is how you change your Agency's name as the administering LGA if needed)
5. Use the **Update** button to save

## Managing Agency Users <a href="#adding-agency-users" id="adding-agency-users"></a>

#### Adding Agency Users <a href="#adding-agency-users" id="adding-agency-users"></a>

1. Sign in as an Agency Coordinator
2. There are two ways to add new users, both essentially do the same
   1. On the *My Agency* tab use the **Manage Users** button (this effectively does the same as option 2)
   2. Visit the *Users* tab

3\. On the Users tab, use the **Add Agency User** button<br>

<figure><img src="/files/cPBphbOjWUhvGs4gttn6" alt=""><figcaption><p>Location of the Add Agency User button</p></figcaption></figure>

4. Complete the Create New User form including the following fields:
   1. Email - Contact email for a new user (used to send an invitation and as their username)
   2. Agency - this shows your agency and cannot be changed
   3. This user is the agency emergency contact - tick if this is a nominated emergency contact (there can be more than one emergency contact for your agency)
   4. This user is a coordinator - grants coordinator access rights to the user
5. Push the **Submit** button<br>

   <figure><img src="/files/p70jzD0WSGXbGFNulc8u" alt=""><figcaption><p>Location of the Submit button at the bottom of the Create a new User form</p></figcaption></figure>

#### Removing Agency Users

To mark an Agency User as removed in the VPR:

1. Sign in as an Agency Coordinator
2. Access the *Users* tab
3. Select and edit the iAgency User you wish to remove
4. Select Edit Profile
5. Use the **Delete** button at the bottom of the page to complete the removal<br>

   <figure><img src="/files/u3fL9kZE9Uhwh3vlJYnc" alt="" width="532"><figcaption><p>Location of the Delete button at the bottom of the Edit Profile form</p></figcaption></figure>

#### Setting Agency Coordinator access privileges

To make an Agency User that is not currently an Agency Coordinator an Agency Coordinator:

1. Open the user's profile via the user's name in the Users list, Dashboard etc.
2. Edit the user's profile.
3. Select the *Roles & Security* tab.
4. Tick the checkbox labelled *This user is a coordinator* (or untick if removing the privilege)
5. Use the **Update** button to save the form<br>

   <figure><img src="/files/FCtcUcaOBsNmUGx6KquQ" alt=""><figcaption><p>The Roles &#x26; Security tab in the Edit Profile screen is only available to Agency Coordinators</p></figcaption></figure>

<br>


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