For Agency Coordinators

This page explains how to use the Vulnerable Persons Register for Agency Coordinators.

Overview

In addition to the standard Agency User functions, Agency Coordinators are nominated by VPR Coordinators and have permission to perform the following additional functions.

Edit My Agency

To edit your agency details:

1. Sign in as an Agency Coordinator

2. Navigate to My Agency in the main menu

3. Use the Edit Agency button to switch to edit mode

4. Make changes as required (note this is how you change your Agency's name as the administering LGA if needed)

5. Use the Update button to save

Adding Agency Users

1. Sign in as an Agency Coordinator

2. There are two ways to add new users, both essentially do the same

   1. On the My Agency tab use the Manage Users button (this effectively does the same as option 2)

   2. Visit the Users tab

3. On the Users tab, use the Add Agency User button

Location of the Add Agency User button

1. Complete the Create New User form including the following fields:

   1. Email - Contact email for a new user (used to send an invitation and as their username)

   2. Agency - this shows your agency and cannot be changed

   3. This user is the agency emergency contact - tick if this is a nominated emergency contact (there can be more than one emergency contact for your agency)

   4. This user is a coordinator - grants coordinator access rights to the user

2. Push the Submit button

   

   Location of the Submit button at the bottom of the Create a new User form

Removing Agency Users

To mark an Agency User as removed in the VPR:

1. Sign in as an Agency Coordinator

2. Access the Users tab

3. Select and edit the iAgency User you wish to remove

4. Select Edit Profile

5. Use the Delete button at the bottom of the page to complete the removal

   

   Location of the Delete button at the bottom of the Edit Profile form

Setting Agency Coordinator access privileges

To make an Agency User that is not currently an Agency Coordinator an Agency Coordinator:

1. Open the user's profile via the user's name in the Users list, Dashboard etc.

2. Edit the user's profile.

3. Select the Roles & Security tab.

4. Tick the checkbox labelled This user is a coordinator (or untick if removing the privilege)

5. Use the Update button to save the form

   

   The Roles & Security tab in the Edit Profile screen is only available to Agency Coordinators