System Administration

This section outlines the System Administration functions including managing users, positions, lookup items and other system functions.

Overview

System Administration includes maintenance tasks for the system and adding users.

System Administration Positions

System Administrators can have different positions with different levels of access. Please ensure you're on duty with the right position for the type of tasks you wish to undertake.

These are as follows:

Position	Permissions overview
System Admin & Data Entry	Can access the System Administration register and configure registers
System Admin - User management	Can view, add and edit Contacts type of Users

Access

The System menu is available to System Administrators via the user menu.

If you aren't on duty with a System Administration position you will not see the System Administration area.

System section of the User Menu

You will need a System Administrator position in your user account to access System Administration. This can only be added by another administrator. Contact your administrator first if you need this permission. For information security reasons, the Datalink Help Desk requires authorisation to perform this task.

System Administration Settings

The System Administration menu provides access to registers other users cannot access.

To add new items into these registers, use the New Item button within each register.

Registers in System Administration include:

Register	Used for:
Positions	Managing the positions available to users
Position Groups	Grouping positions into logical categories, for example, by related function to make the lists easier to navigate and manage
Mail Merge Templates	Managing pre-defined communication and correspondence messages
Lookups	Defining custom field values and lists
Imports	Importing data into the system
Dynamic Recipients	Setting up Mailing lists based on pre-set rules

Users are managed via the Operations module's Contacts register not through the System Administration menu.

Events is another system register that is managed separately through the Events menu.

The following sections outline some of the key administration functions.