Work Time Entries
This page outlines use of the Work Time Entries register.
Overview
The Work Time Entries register helps manage staff work times for an event.
The register is useful for viewing, for example by Staff Member, and editing them. However you cannot add Work Times directly through the Register. These are managed through the Work Summary.
Access
To access Work Time Entries:
Work Time Entries must be enabled for the event
To access Work Time Entries as a Payroll Manager, the position must be enabled for the event and you must go on duty with this role. Some other positions may have this role enabled.
Go on duty to the event with an appropriate role. If you can't access it you may need to ask your administrator to check your permissions.
Locate the Work Time Entries register under Operations > Work Time Entries in the menu.
Viewing Work Time Entries
Work Time Entries are listed in and searchable via the register Datagrid.
The Work Time Entries datagrid shows details on the hours worked per staff member. These can be grouped by staff member using the datagrid grouping function.
To view an existing Work Time Entry:
Navigate to the Work Time Entries register datagrid.
Locate the item you wish to view. The register includes filters for Totals, Workflow (Active, Submitted, ReOpen, Cancelled, Rejected, Manager Approved), Staff Members (All Unassigned), Work Location, Category and Active Tags
Open the item using the ID or Status
To return to the Datagrid use the Back button
Work Time Entry Settings
General
The General section contains details on the date, time, hours work, location and type of work.
Work Time Entries require a Date at minimum.
Hours worked can be entered in one of two ways:
Putting the total hours worked in Hours worked
Each work time should also record the Start time and End time. When both are recorded, Hours worked will be dynamically calculated.
The Work Location field records where the shift took place and can be selected from the pulldown list. Work Locations are defined by an administrator using the lookup: Work Summary: Work Location.
The Category records the mode of work was performed (for example, Travel, On-Site etc). This can be useful for reimbursement claims. Categories are defined by an administrator using the lookup: Work Summary: Work Category.
The Details field is used to record any additional information about the work time.
Attachments support one or more supporting files using the File Upload.
Workflow
The Status field which is used to update the current status.
Editing Work Time Entries
Work Time Entries can be edited from the datagrid.
Navigate to the register
Locate the item you wish to edit by using the Edit button
Make the necessary changes to the settings
Save
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